Privacy Policy
Important Notice for Canadian Users
As a Canadian business serving Canadian companies, we comply with the Personal Information Protection and Electronic Documents Act (PIPEDA). This policy outlines your rights and our responsibilities regarding your personal information.
1. Information We Collect
We collect the following types of information:
| Data Category | What We Collect | Purpose |
|---|---|---|
| Account Information | Email, username, first and last name, company name | User authentication, service delivery, communication |
| Candidate Assessment Data | Candidate name, username, email, SQL assessment scores and results | Providing recruitment assessment services |
| Proctoring Data (Future) | Screen recordings and camera recordings during assessments | Assessment integrity and fraud prevention |
| Behavioural Data | Candidates clicks, text copied, pasted, page window status | Assessment integrity and fraud prevention |
| Technical Data | IP address, browser type, device information | Service operation and security |
2. How We Use Your Information
We use the information we collect for the following purposes:
- To provide and maintain our SQL assessment services
- To authenticate users and secure accounts
- To generate and deliver assessment results to recruiters
- To prevent fraud and maintain assessment integrity (through future proctoring features)
- To communicate with you about service updates and important information
- To improve our services and develop new features
3. Data Storage and International Transfer
Your data is stored on Namecheap shared hosting servers located in the United States. By using our service, you acknowledge that your data will be transferred to and processed in the United States.
We use the following third-party services that may process your data:
- Namecheap: Website hosting and data storage
- CDNJS (Cloudflare): Delivery of CodeMirror library and styling resources
- Font Awesome: Icon library delivery
4. Data Retention
We retain your personal information for as long as necessary to provide our services and fulfill the purposes described in this policy. Specifically:
- Account data: Retained while your account is active
- Candidate assessment data: Retained for 3 years from last activity
- Inactive accounts: Data is archived after 2 years of inactivity
You may request deletion of your data by contacting us at the email below.
5. Your Rights (Canadian Users)
Under Canadian privacy law (PIPEDA), you have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate or incomplete information
- Withdraw consent for data processing (subject to legal limitations)
- Request deletion of your personal information
- Know how your information is being used and shared
To exercise these rights, please contact us using the information below.
6. Data Security
We implement reasonable security measures to protect your data, including:
- Secure socket layer (SSL) encryption for data transmission
- Regular security updates and monitoring
- Restricted access to personal information
However, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security of your data.
7. Cookies and Tracking Technologies
We currently use minimal cookies for essential site functionality. We may implement additional cookies and tracking technologies in the future to improve user experience and service functionality. We will update this policy before implementing any significant tracking changes.
8. Children's Privacy
Our services are intended for users 18 years and older. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information.
9. Business Transfers
In the event that FairShare is involved in a merger, acquisition, or sale of all or a portion of its assets, your personal information may be transferred as part of that transaction. We will notify you via email and/or prominent notice on our website of any change in ownership or uses of your personal information.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the 'Last Updated' date. We will also provide notice via email for material changes.
11. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at: